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Job Title
Corporate Services and Events Coordinator
Posted Date
Job Type
Other Area of Focus
Event Planning
Job Category
Event Planning
Job Description
The Corporate Services and Events Coordinator at Volunteer Fairfax will be responsible for leading major annual events and for providing support for additional smaller, annual events on an ad hoc basis. They will also be responsible for managing a portion of the center's Businesslink portfolio which engages corporations in service. This position will be a part of the Special Events Team and will work together with staff to implement the various planned events.
Areas of Responsibility:
Special Events (50%)
Plan and manage a cadre of annual special events at the center. Individual will be an integral part of the Events Team responsible for executing the center's special events. The special events this position would manage will be based on the applicant's skills and experience with event planning.
Current center special events.
The Fairfax County Volunteer Service Awards Ceremony (April)
Give Together - A Family Volunteer Day (January)
VolunteerFest® (October)
Management of events include:
Follow provided budget for event and keep expenses at or below given parameters
Locate and secure venue
Work with venue events management staff to negotiate prices, plan menu and all venue logistics, audio visual needs, timeline and supply drop off
Determine and coordinate programmatic aspects of event to include registration, volunteer coordination, and post evaluation.
Work with Communications Manager to plan and implement events' outreach plan
Work with vendors to and select and order supplies for event
Update website with accurate information
Work with and solicit event partners including Board of Supervisors, Sponsors and Board of Directors
Work with CEO to solicit sponsorships and donations for the event.
Secure talent and speakers for event
Work with staff to develop and finalize creative collateral for event (i.e. invitation, program, etc.)
Hire and manage interns to assist with events
Coordinate and manage registration
Develop Audio Visual program
Plan for and lead staff and board in their assistance of special event
The opportunity to propose and create new special events based on center needs.
Corporate Service Management (45%)
Through Businesslink, VF pairs corporate clients with nonprofits and arranges days of community service for the corporate client's staff. In coordination with other Corporate Service staff members, you will manage a portion of the Businesslink portfolio of corporate days of service and serve as liaison between partner nonprofits and corporate client to include all aspects from project proposals to day of project management.
This includes initial meeting with corporate client to scope services required for day of service, creation of project proposal, coordination of project sites, ongoing communication with corporate lead and specific Site Leads, placement and training of staff, day-of coordination, and creation of final report.
Create proposal of projects to corporations for selection
Ongoing communication with Corporation Lead and specific Site Leads
Coordinate and attend all site visits between VF, corporations and nonprofits
Organize project logistics, supplies, research transportation, and work with site leads
Coordinate projects at all selected locations
Create master plans that contain all necessary information for corporations and VF site leads
Place and train staff for day of event
Provide program details, such as mission of agency and brief description of volunteer work to corporations to populate the volunteer registration database
Provide information to site leads to give to registered volunteers
Includes: time, location, directions, needed resources, appropriate dress and mission statement and information of nonprofit
Serve as a VF site lead day of event
Create survey to be sent to Volunteers for post evaluation of event
Compile results of evaluation as well as event details and suggestions for following year for corporation leadership into final report
Works with Development Director and other Corporate Service staff to identify and contact potential corporate clients.
On occasion this position will require out of the area travel for training and corporate activations
Other Program Support (5%)
Provides support to all program staff as needed.
Supervise in-house volunteers as needed.
Performs other duties as needed.
Superior oral and written communication skills
Self-starter with the ability to work independently on projects with minimum supervision
Interest and ability to work as part of a small team in a fast-paced environment
Strong attention to detail and ability to manage multiple projects simultaneously
Ability to work effectively with volunteers
Ability to foster relationships with businesses interested in providing corporate days of service
Good analytical and problem-solving skills
More than one year of special event planning and/or related experience preferred; volunteer experience is acceptable
Solid competency in Microsoft Office products, Web research & Email
Ability and desire to master new database technology programs
Previous experience working or volunteering in a non-profit organization preferable
Event or similar project management experience a plus
BA or BS degree preferred
Minimum Level of Education
Bachelors Degree (BA, BS, etc...)
Some College
Experience Required
Entry Level (0-5 years of experience)
Salary Range
Salary commensurate with experience
Some VF events and activities require physical effort such as lifting and moving project supplies (up to 50 lbs) and standing for long periods of time.
As some VF activities require offsite attendance, must have a valid driver's license and access to an automobile for local travel; may also need to be able to drive a cargo van or 10-14" truck.

Salary, which is dependent on experience, ranges from $31,000 to $39,000. Volunteer Fairfax offers a comprehensive benefits package which includes medical (including dental and vision) short term disability, long term disability and life insurance; Simple IRA with up to 3% match; vacation and sick leave; paid time-off to volunteer in the community each quarter; flexible scheduling; and professional development opportunities.
How to Apply
Submit a cover letter explaining why you think this is a match for you and for Volunteer Fairfax, resume and salary requirement to: Jeanine Lauth, HR Specialist (jlauth@volunteerfairfax.org). In the subject line of your email, please include "Corporate Services and Events Coordinator-your last name". Please, only serious candidates should apply.
Deadline for Applications